A Must-Attend ATA Conference Event: Buddies Welcome Newbies

Whether it’s your first conference or your fortieth, all attendees to the 60th Annual American Translators Association Conference in Palm Springs, CA are invited to attend “Buddies Welcome Newbies,” a time for first-timers and veterans alike to mix and mingle, breaking the ice and getting to know a familiar face before conference sessions get under way.

Why should I attend?

Showing up to a Welcome Reception on Wednesday in a room containing 1500 strangers is terrifying; we want to take the stress out of your first contact with fellow conference attendees. By becoming a Buddy or a Newbie you’ll be able to make one-on-one conversation with colleagues who are just as apprehensive as you are about all the activities and professional interactions that await them in the three days to follow.

Those who have attended two or more ATA conferences are encouraged to return as Buddies so they can help ease the transition for incoming Newbies; we know you remember how daunting it was when you first attended the conference, and how rewarding it can be to make someone else feel at home! Buddies may receive 2 CEPs for participating.

I’m interested. Tell me more…

No registration is necessary to participate in Buddies Welcome Newbies, although if you check the appropriate box on your conference registration form we’ll send you more detailed information by email the week leading up to the event. Buddies and Newbies will be paired up at the introductory event, which will entail a short presentation about networking, a few activities to break the ice, and helpful resources and time for you to get to know your Buddy or Newbie.

Buddies Welcome Newbies

Wednesday, October 23, 2019 from 4:45 to 5:30pm (right before the Welcome Reception!)

What will be expected of me?

Each Buddy-Newbie pair is encouraged to attend one session and go to one meal together. You can even make it a group event and include other Newbies and Buddies in your group—the more the merrier. We ask that you agree on a mode of communication at the session Wednesday and stick to your commitment; we hate to hear stories of Buddies who never respond to messages or Newbies who choose not to take advantage of their Buddy’s expertise!

Is that all?

One more thing! At the end of the conference, on Saturday October 26 at 12:30pm, there will be a wrap-up session for Buddies and Newbies wishing to debrief about their experiences and set goals going forward. You’ll find this to be a great time to collaborate with fellow attendees and hear some of their suggestions about how to make the most of your conference experience.

If you’ve already registered for the conference and forgot to check the “Buddy” or “Newbie” box but would like to receive email updates, just let us know by emailing atasavvynewcomer@atanet.org.

We look forward to seeing you in Palm Springs!

ATA’s Virtual Conference Is Back

Did you miss out on ATA’s 59th Annual Conference in New Orleans, Louisiana? Or maybe you attended but weren’t able to make it to as many sessions as you would have liked. Don’t fear! The ATA Virtual Conference is here and back for its second round.

What is the Virtual Conference?

The 2018 Virtual Conference is a collection of 50 sessions given at ATA59 in New Orleans, Louisiana. There are sessions for both translators and interpreters, covering a wide range of topics in law, medicine, science, technology, and more. All 50 sessions are available on-demand, and the recordings are accompanied by the speakers’ original PowerPoint presentations in video format. You can view the full list of sessions offered here.

This year’s Virtual Conference comes with extra perks for ATA-certified translators, as its sessions are approved for Continuing Education Points. You will earn one point for each hour viewed, up to a maximum of 10 points.

How Much Does It Cost?

3-day attendees of ATA59 have free access to the Virtual Conference. To access the sessions, go to the Virtual Conference webpage. ATA members can also access the Virtual Conference by logging into the “Members Only” area of the ATA website. All 3-day attendees were sent their usernames and passwords in an email with the subject line “ATA59 Virtual Conference is Now Available!” Search your email to find your username and password there. If you cannot find your login credentials, please contact ATA at webmaster@atanet.org.

If you did not attend the conference and would like to purchase access, go to the Virtual Conference webpage and click on “Purchase It Now.” The Virtual Conference costs $79 for ATA members and $129 for non-members. You can watch four free sample sessions on the Virtual Conference website.

The 2017 Virtual Conference is also available for purchase for the same price. Go to the 2017 Virtual Conference website for more information.

How Did ATA Decide Which Sessions to Include?

Presenters did not apply to participate in the Virtual Conference. Just as last year, ATA was limited to recording in just 4-5 rooms at a time. Their strategy was to pick the 4-5 rooms that contained session topics with the widest appeal for translators and interpreters. Therefore, the session topic and the room where the session was given were the only two items used to determine what was included in the Virtual Conference. Presenters whose sessions were chosen to be included in the Virtual Conference received no form of compensation.

What Can We Expect for ATA60?

ATA’s 60th Annual Conference will be held in Palm Springs, California from October 23-26, 2019. ATA expects to receive approximately 1,600 attendees from more than 60 countries and at this time has not determined whether or not the Virtual Conference will be offered again.

Would you like to speak at ATA60? Presentation proposals are now being accepted. Each proposal must be submitted as a Conference Session, but you may also request to be considered to offer an AST (Advanced Skills Training) Course. Proposals must be received by March 1, 2019. For more information and to submit your proposal, go to the Call for Speakers.

About the author

Molly YurickMolly Yurick is a Spanish to English translator specialized in the tourism, hospitality and airline industries. In the past she has worked as a medical interpreter in Minnesota and as a cultural ambassador for the Ministry of Education in Spain. She has a B.A. in Spanish and Global Studies and a Certificate in Medical Interpreting from the University of Minnesota. She is currently living in northern Spain. You can visit her website at: http://yuricktranslations.com/

Presentation Proposal Resources for #ATA60 in Palm Springs

ATA speakers bring a broad variety of topics and perspectives to the conference. This is what makes it interesting! When you present as a team, you can discuss the topic in depth with your colleagues for months and give participants a broader perspective.

Proposals are currently being accepted for the 60th ATA Annual Conference in Palm Springs and the submission deadline is March 1. Over 150 sessions are offered, but the conference planning team typically receives three times as many proposals as they can accept. Therefore, it’s a good idea to take care when preparing your proposal. Here are a few quick steps for your proposal:

  1. We have heard that past performance is no guarantee of future results, but it doesn’t hurt to review the last few years of accepted proposals to get a better idea of what has worked.
  1. Draft your proposal. Check out How to Write a Winning ATA Conference Proposal, a webinar by Corinne McKay that guides you through the process. However, you might also ask someone who has presented in the last few years to review your proposal and give you some ideas. They might ask for your feedback on theirs as well!
  2. Follow the criteria in the call for speakers carefully. You will be judged on each one of them. Press continue to begin the process of submitting your proposal.
  3. After March 1, sit back and wait! We look forward to a strong selection of presentations at ATA60.

See you in Palm Springs!

Image source: Pixabay

ATA’s First Virtual Conference Has Arrived

Did you miss out on ATA’s 58th Annual Conference in Washington, D.C.? Or maybe you attended but weren’t able to make it to as many sessions you would have liked. Don’t fear! The ATA Virtual Conference is here.

What is the Virtual Conference?

The Virtual Conference is a collection of 49 sessions given at ATA58 in Washington, D.C. There are sessions for both translators and interpreters, covering a wide range of topics in finance, law, medicine, science, technology, and more. All 49 sessions are available on-demand, and the recordings are accompanied by the speakers’ original PowerPoint presentations in video format. You can view the full list of sessions offered here https://www.atanet.org/conf/2017/virtual.

How Much Does It Cost?

3-day attendees of ATA58 have free access to the Virtual Conference. To access the sessions, go to https://www.atanet.org/conf/conf_login.php and log in with the same username and password provided to access the ATA58 App and Certificate of Attendance. All 3-day attendees were sent their usernames and passwords in an email with the subject line “ATA58 Virtual Conference is Now Available for Attendees.” If you are able to search your email, you can find your username and password there. If you cannot find your username and password, please contact ATA at webmaster@atanet.org. ATA members can also access the Virtual Conference by simply logging into their account at atanet.org and clicking on “ATA58 – Access Virtual Conference” under “Membership Information.”

If you did not attend the conference and would like to purchase access, go to https://www.atanet.org/conf/2017/virtual/ and click on “Purchase It Now.” The Virtual Conference costs $79 for ATA members and $129 for non-members. You can watch a free sample session from the Virtual Conference on ATA’s YouTube channel here: https://www.youtube.com/watch?v=uyHqh-PBoeE

How Did ATA Decide Which Sessions to Include?

Presenters did not apply to participate in the Virtual Conference. This year, ATA was limited to recording in just 4-5 rooms at a time. Their strategy was to pick the 4-5 rooms that contained session topics with the widest appeal for translators and interpreters. Therefore, the session topic and the room where the session was given were the only two items used to determine what was included in the Virtual Conference. Presenters whose sessions were chosen to be included in the Virtual Conference received no form of compensation.

What Happened to the eConference?

ATA has been selling some form of conference session recordings since 2005 (except in 2016). Below is a list of all recording packages and pricing; they are available for purchase at https://www.atarecordings.com/ under the tab “All.”

  • 2005-2009: ATA Annual Conference DVD-ROM $69.00
  • 2010-2011: ATA eConference $69.00 / ATA eConference + DVD-ROM $99.00
  • 2012-2013: Recordings are no longer available for purchase
  • 2014: ATA eConference $149.00 / ATA eConference + DVD-ROM $179.00
  • 2015: ATA eConference $149.00 / ATA eConference + USB Drive $179.00
  • 2017: ATA Virtual Conference / Free for 3-Day Attendees / ATA Members $79 / Non-Members $129

Please note that ATA plans to discontinue all sales of past recordings in the near future.

What Can We Expect for ATA59?

ATA’s 59th Annual Conference will be held in New Orleans, Louisiana from October 24-27, 2018. ATA expects to receive approximately 1,800 attendees from more than 60 countries and at this time has not determined whether or not the Virtual Conference will be offered again.

About the author

Molly YurickMolly Yurick is a Spanish to English translator specialized in the tourism, hospitality and airline industries. In the past she has worked as a medical interpreter in Minnesota and as a cultural ambassador for the Ministry of Education in Spain. She has a B.A. in Spanish and Global Studies and a Certificate in Medical Interpreting from the University of Minnesota. She is currently living in northern Spain. You can visit her website at: http://yuricktranslations.com/

9 Things You Can Do Today to Get the Most out of #ATA58

This October, some 2,000 language professionals will swarm the Hilton in Washington DC for the 58th Annual ATA Conference. They will push through crowds of people to find the next packed presentation room, will sit in a sea of unfamiliar faces, will spend their entire waking day taking in new information and trying desperately to remember the name of the person they met two seconds ago. It’s overwhelming. It’s exhausting. It’s also exhilarating.

Even the most introverted among us feel a thrill being around people who understand our career and share our interests. In the chaos, it is easy to miss opportunities and come away from the conference feeling disappointed. Below are nine ideas for how you can prepare to get the most out of ATA 58.

1) Double-check your marketing materials

Update your resume and triple check for any mistakes. Do the same for your business cards and order extras now.

Find something extra to bring to help you stand out. This could be a personalized name badge, a lanyard—something pretty, crazy, or specific to your specialization, stickers or pins to show your language or specialization… Anything that encourages others to approach you about something you are interested in is helpful.

As you update your marketing materials, write out previous jobs and relevant experience. What stands out? What are you most proud of? What might be funny (and positive and professional)? What showcases your talent, knowledge, and drive?

Add to this list any time you take on a new job, and always note why the job is important. (A challenge you overcame, an impressive client, new information learned, etc.) If you don’t have a lot of job experience, consider classes you’ve taken, volunteer work you’ve done, research you are excited about. Review this list before the conference so that you will have specific, positive, professional responses when people ask you about your experience.

2) Research the presentations… and the presenters

Does the presenter have a website? Social media accounts? Find what information they’ve made public. Look for common interests, common languages, and anything you would like to ask about. Write all of this down and review it before the presentation. After the presentation—introduce yourself!

If you’re really excited about a presenter or a topic, feel free to send them an email in advance sharing your excitement, asking a question, or pointing out a shared interest. Everyone likes enthusiastic people in the audience. And while we’re at it, why wait until after the conference to follow them on Twitter?

3) Research the companies at the job fair and the exhibit hall

Look for specific things to discuss with any company you are interested in. What skills are they looking for? Why are you a good match? Why do you like this company? Research can make you stand out in a busy job fair. If you can find out who will be representing the company, why not drop them a line today, and tell them how much you’re looking forward to meeting them?

One easy way to start this now is with the ATA Conference App. During the conference you can use it to keep track of the schedule and stay up-to-date, and you can use it today to look through the list of represented companies as you start your research.

4) Reach out and make friends

Whether you’ve met fellow attendees in past or only know them online, a quick social media post or a brief email to let people know that you look forward to seeing them or to plan a coffee together can go a long way.

5) Research the area around the conference

A little research saves a lot of time and stress during the conference. Find a place you can recommend for lunch or coffee. Find a place you can slip away, where others can’t see you, for some quiet time. Find cultural places in the area specific to your language/specialization/interests. Look up a few practical places around the conference: ATMs, drug stores, phone stores for chargers, etc.

6) Set specific goals

Goals give focus and clarity in the midst of chaos. Set a goal for each presentation: “I want to meet two people who translate in this field into my B language,” “I want to learn X, Y, Z.” Don’t assume it was a bad presentation if it didn’t cover your specific question. Asking your question at the end of the session is a great way to meet people.

7) Prepare for questions

If you feel awkward when asked the standard conference questions, prepare for them now. “Why are you here?” “Did you come last year?” “What did you think?” “Are you enjoying the conference this year?” “How did you become a translator?”

“Last year I was just too overwhelmed and intimidated to come,” may be true. But it might be better to try something like: “I’ve been developing my business this year, learning about the profession, expanding my client base, and I’m so excited to be here!” Focus on what you’ve learned, what you look forward to learning, what excites you, how it fits with your work or a new avenue you are interested in exploring. Be honest, positive, and professional.

8) Post to social media

Everybody recommends this, but I’m going to be the one negative voice here. Posting to social media that you are going to be traveling on specific dates is a potential safety risk. You don’t have to do it. However, if you’re comfortable with it, it can be a great way to connect with people before the conference and can make it easier to plan coffee dates, lunches, trips to cultural sites, etc.

But remember, you can do much of this via email, phone calls, and private messages if you prefer not to post about it publicly. Where appropriate, you can also contact favorite clients to tell them that you will be attending a presentation pertinent to their field.

9) Schedule time after the conference

Immediately following the conference, you will have so much to go over, you will have work that’s piled up, and then there’s the laundry… If at all possible, schedule a few days after the conference to catch up and recharge before diving back into your routine. Otherwise, you may never get to your post-conference to-do list.

After the conference is the time to post to social media about what you learned and who you met. Write an article or two… Blog…  follow up with the people you met. This is the single most important thing you can do. Send emails, private messages, tweets. Connect on LinkedIn and Twitter… And be prepared to do it all again in a week or two.

This is where you will really stand out. So prepare for it now.

If you plan to mail cards after the conference, buy them now. Address them if possible. Write up ideas for what you might say. Streamline your social media. (Link your accounts so one post will go to multiple accounts, learn to schedule your posts, etc.)

The key is to be intentional and organized about what you want out of any large conference. After all, you are setting aside time and money to be there. Why not make the most of it?

Author bio

Anne Goff is currently writing a book on networking for introverts. She has an MA in French>English Translation and a BA in French. She translates legal texts and particularly enjoys helping adoptive families bring their children home. She has lived in countries with red, white, and blue flags—France, the UK, and the US. When not translating, writing, or introverting, Anne teaches French at university and speaks about networking and business for the non-extraverted. Contact her: anne@aegtranslations.com, http://www.aegtranslations.com.

Enter to win a free copy of Anne’s upcoming book on networking for introverts. Send her an email with “I’m interested in your book!” in the subject line.