A Must-Attend ATA Conference Event: Buddies Welcome Newbies

Whether it’s your first conference or your fortieth, all attendees to the 60th Annual American Translators Association Conference in Palm Springs, CA are invited to attend “Buddies Welcome Newbies,” a time for first-timers and veterans alike to mix and mingle, breaking the ice and getting to know a familiar face before conference sessions get under way.

Why should I attend?

Showing up to a Welcome Reception on Wednesday in a room containing 1500 strangers is terrifying; we want to take the stress out of your first contact with fellow conference attendees. By becoming a Buddy or a Newbie you’ll be able to make one-on-one conversation with colleagues who are just as apprehensive as you are about all the activities and professional interactions that await them in the three days to follow.

Those who have attended two or more ATA conferences are encouraged to return as Buddies so they can help ease the transition for incoming Newbies; we know you remember how daunting it was when you first attended the conference, and how rewarding it can be to make someone else feel at home! Buddies may receive 2 CEPs for participating.

I’m interested. Tell me more…

No registration is necessary to participate in Buddies Welcome Newbies, although if you check the appropriate box on your conference registration form we’ll send you more detailed information by email the week leading up to the event. Buddies and Newbies will be paired up at the introductory event, which will entail a short presentation about networking, a few activities to break the ice, and helpful resources and time for you to get to know your Buddy or Newbie.

Buddies Welcome Newbies

Wednesday, October 23, 2019 from 4:45 to 5:30pm (right before the Welcome Reception!)

What will be expected of me?

Each Buddy-Newbie pair is encouraged to attend one session and go to one meal together. You can even make it a group event and include other Newbies and Buddies in your group—the more the merrier. We ask that you agree on a mode of communication at the session Wednesday and stick to your commitment; we hate to hear stories of Buddies who never respond to messages or Newbies who choose not to take advantage of their Buddy’s expertise!

Is that all?

One more thing! At the end of the conference, on Saturday October 26 at 12:30pm, there will be a wrap-up session for Buddies and Newbies wishing to debrief about their experiences and set goals going forward. You’ll find this to be a great time to collaborate with fellow attendees and hear some of their suggestions about how to make the most of your conference experience.

If you’ve already registered for the conference and forgot to check the “Buddy” or “Newbie” box but would like to receive email updates, just let us know by emailing atasavvynewcomer@atanet.org.

We look forward to seeing you in Palm Springs!

ATA59: Making the Most of my First Conference

I finally found the perfect opportunity to attend the ATA’s flagship event, the ATA Annual Conference: ATA59 in New Orleans. It was everything I had hoped it would be and more!

As you think ahead to attending your first conference, I thought it might help to learn a bit about how I prepared for, attended, and followed-up on my first ATA Conference. I’m sharing some of what I did to ensure it was a wise professional investment and not just fun.

Conference Preparation

Understanding What to Expect

I wrote to or spoke with at least a half-dozen colleagues to ask them about their experiences and to ask if they had any advice for me. A few tips I got a lot: 1) plan your conference ahead of time, 2) don’t try to do everything, and 3) stay away from enormous events. I followed tips 1 and 2 but chose to attend the massive Spanish Language Division Dinner with 200 other people, and it was great. Already, on the walk over, I bumped into two Texas interpreters I had been meaning to connect with but didn’t know would be at ATA59.

I also listened to a few podcasts about the event. One was the official ATA Podcast, hosted by Matt Baird. He conducted several interviews with candidates running for the board and led an informative episode with ATA President-elect Ted Wozniak about anything and everything to do with the conference. The Speaking of Translation Podcast, hosted by Corinne Mackay and Eve Bodeux, also has episodes dedicated to the topic of ATA conferences. They discussed making firm plans with anyone you want to meet well in advance, mentioned that the CAT tool companies offer their best discounts at the conference, and recommended choosing your shoes very wisely.

Goal-Setting

My ATA Mentor (you can read about my ATA mentoring experience here), former ATA President Dorothee Racette, CT, suggested I think long and hard about what my main goal for the conference was and to plan my conference experience accordingly. She suggested reading about sessions and events with my goal in mind, but also encouraged me to allow enough flexibility to miss a session or two in order to spend time in the Exhibit Hall or to continue a great conversation with someone.

Pre-Networking

Two of the best connections I made while at the conference came from reaching out to people I knew beforehand who connected me to others they knew. These two new connections were a wonderful and professional agency owner, as well as a veteran conference attendee who became my unofficial conference mentor, inviting me to join his group for a few meals, and introducing me to a number of his colleagues. Both of these connections made a huge impact on my experience; I treasure the wonderful insights they shared about their working life and was pleasantly surprised that these interesting conversations even led to some work offers after the conference.

Translators and interpreters are a nice bunch, so if there is someone you have noticed on ATA forums, or whose writing has caught your eye in the Chronicle or on the Savvy Newcomer blog, or that you’ve heard about somewhere else, reach out and start a conversation before the conference.

At the Conference

Events Attended

I thought it might be helpful to see how much you really can pack into a few days, so here’s a bit of what I did while at ATA59.

In addition to thought-provoking educational sessions (there were 180 to choose from during 12 slots), I also attended the Buddies Welcome Newbies events held on the first and last days, the Welcome Reception, the Exhibit Hall, the Mentor-Mentee meet-up, the Annual Meeting of All Members, the Law Division lunch, the Spanish Language Division dinner, the Career Fair, and I even was able to enjoy the “Breakfast with Board Members” by sitting at a table with a number of board members.

Meeting people at these events was not only fun, but talking shop face-to-face in informal settings gave me great knowledge of what others in my field are doing. It also led to fantastic conversations with Savvy Newcomer leaders Jamie Hartz and David Friedman, which ultimately resulted in me writing this article. You just never know what might happen!

Follow-Up

The Buddies Welcome Newbies event offered on the last day of the conference had a lot of great tips about following up. Helen Eby, one of the Buddies Welcome Newbies leaders, tallied up the cost of attending the conference, both in terms of actual travel and conference costs and the opportunity cost of not working on those days. Helen asked what we would spend that kind of money on and then just throw away, never to think about again! This obviously highlighted the importance of post-conference follow-up.

I did personally follow-up with a number of people I met, and that has led to many interesting conversations. That being said, have I made the most of the momentum I felt after I returned from New Orleans? I have not thrown away the experience by any means, but I will admit that I have not done as much as I could to incorporate new business skills I learned, for example. I also recognize that I could do more to strengthen connections made.

Next time, I will probably pre-write a to-do list of what to do after I return and pre-schedule those tasks into my calendar before I leave for the conference, so that when I return, I can head to my office and let my calendar remind me to do everything I know I need to do.

Conclusion

My best advice is to recognize that your conference fate is really in your hands, and it is up to you to figure out exactly what you want out of it and to make a plan for how to achieve that. I hope my experience can give you food for thought about how you can make that happen for you. Attending the ATA Annual Conference was a wonderful investment in my career and business, and I am ecstatic when I think about all the conferences in my future. I hope to see you there!

Author bio

Jessica Hartstein is an ATA-Certified Translator (Spanish>English, French>English) and a Texas Master Licensed Court Interpreter (Spanish-English). She holds a MA in Conference Interpreting and Translation Studies from the University of Leeds and graduated Cum Laude with a BA from Rice University. Prior to working freelance, she held full-time, in-house translation positions at a marketing firm in Luxembourg and an oil and gas engineering company in Houston. Jessica specializes in legal, medical, asylum, and oil and gas translation and interpreting projects. She has been fortunate to have lived abroad in Spain, China, Japan, England, and Luxembourg. E-mail: jessica@jessicahartstein.com, Website: http://www.jessicahartstein.com/

Buddies Welcome Newbies 2018

This year Buddies Welcome Newbies will be celebrating its sixth year of welcoming newcomers to the American Translators Association annual conference!

After its debut in San Antonio in 2013, Buddies Welcome Newbies has grown to become a well-known event right before the Welcome Celebration of the ATA conference. Designed as an icebreaker for those attending the conference for the first – or even the second – time, it is the place to get your gears in motion, in a fun, comfortable way.

Buddies Welcome Newbies (BWN) is a part of The Savvy Newcomer, where we are constantly innovating and putting new ideas to the test. Just as last year, BWN is one of the event choices in the main conference registration form, so that instead of having a separate link, you can just check a box when you sign up for the conference itself. However, if you missed that one question during registration, and are interested in being a part of this event, do not despair! We will be happy to sign you up manually. Just send us an email at atasavvynewcomer@atanet.org and we will get back with you.

This year we will continue with our ATA Conference Newcomer Blog, packed with resources for newbies and buddies alike. We thought waiting until Wednesday the 24th to share the myriad of things we want to tell you was kind of mean, plus, we could not possibly do it in 45 minutes! So, check it out, if you have not done so already, and be sure to leave us a comment to let us know how we are doing.

And as an extra incentive for our certified Buddies is the opportunity to earn 2.0 ATA CEPs by participating as a Buddy!

What is Buddies Welcome Newbies, you ask? The answer is simple:

Newbie is anyone who is new to the American Translators Association, to translation or interpreting in general, or a new conference attendee.

Buddies are the life of this event – experienced conference attendees, many of them seasoned T&I professionals, who donate their time and expertise for the benefit of Newbies. All our planning, ideas, and enthusiasm would mean nothing if we did not have the support of our awesome Buddies to make all this a reality.

During our opening session, Buddies and Newbies are paired up (the final ratio of Buddies to Newbies will depend on the number of participants in attendance), and off they go to enjoy the conference with the following “assignments”:

  • Newbies and their Buddies make their own plans to attend a conference session together, have a meal together, etc. The number of activities and frequency is up to you.
  • Attend the wrap-up session on Saturday October 27, for even more great information on what to do next and to have your questions answered by guest speakers.

Pretty simple, huh? Yet it is very powerful, as this event can make a big difference in the life of new conference attendees, and who knows, maybe you’ll make a friend or two in the process. Be sure to come to both the opening session and the wrap-up to see the magic for yourself!

Buddies Welcome Newbies Introduction: Wednesday, October 24 @ 4:45-5:30pm

Buddies Welcome Newbies Debriefing: Saturday, October 27 @ 12:30-1:30pm

Buddies Welcome Newbies at #ATA58

This year, Buddies Welcome Newbies celebrates its fifth anniversary, and as part of the celebrations, the team is introducing a few new surprises!

After its debut in San Antonio in 2013, led by Helen Eby and Jamie Hartz, Buddies Welcome Newbies has grown to become a well-known event right before the Welcome Celebration of the ATA conference. Designed as an ice breaker for those attending the conference for the first – or even the second – time, it is the place to get your gears in motion, in a fun, comfortable way.

Buddies Welcome Newbies (BWN) is a part of The Savvy Newcomer, where we are constantly innovating, and putting new ideas to the test. New this year is Jamie’s role as official leader of the BWN program, with yours truly in a supporting role.

Based on our experience from previous years, we approached ATA Headquarters and suggested including BWN as part of the event choices in the registration form, instead of having a separate link, page, etc. Fast forward to now and the results are amazing: More than 300 attendees registered as of today!

However, if you missed that one question during registration, and are interested in being a part of this event, do not despair! We will be happy to send you a link to register. Just send us an email at atasavvynewcomer@atanet.org, and we will get back with you.

Another novelty this year is the unveiling of our new seasonal blog ATA Conference Newcomer Blog, packed with resources for newbies and buddies alike. We thought waiting until Wednesday the 25th to share the myriad of things we want to tell you was kind of mean, plus, we could not possibly do it in 45 minutes! So, check it out, if you have not done so already, and be sure to leave us a comment to let us know how we are doing.

Also new in this fifth edition of Newbies Welcome Buddies is the opportunity to earn 2.0 CEPs by participating as a Buddy! But, as the saying goes: “Don’t fix it if it ain’t broke,” so the core of the BWN event continues to be the same.

What is Buddies Welcome Newbies, you ask? The answer is simple:

A Newbie is anyone who is new to the American Translators Association, to translation or interpreting in general, or a new conference attendee.

Buddies are the life of this event – experienced conference attendees, many of them seasoned T&I professionals, who donate their time and expertise for the benefit of Newbies. All our planning, ideas, and enthusiasm would mean nothing if we did not have the support of our awesome Buddies to make all this a reality.

During our opening session, Buddies and Newbies are paired up (the final ratio of Buddies to Newbies will depend on the number of participants in attendance), and off they go to enjoy the conference with the following “assignments”:

  • Newbies and their Buddies make their own plans to attend a conference session together, have a meal together, etc. The number of activities and frequency is up to you.
  • Attend the wrap-up session on Saturday October 28, for even more great information on what to do next and to hear presentations from guest speakers.

Pretty simple, huh? Yet, very powerful, as it can make a big difference in the life of new conference attendees, and who knows, maybe make a friend or two in the process.Of course, we have a few more surprises up our sleeves so you will have to come to both the opening session and the wrap-up to see the magic for yourself!

See you soon in D.C.!

ATA Conference Recap

By Jamie HartzATA 57th Annual Conference

It’s been just over two weeks since the 57th Annual American Translators Association Conference ended, and we’re excited to report that it was, once again, a blast.

This year’s highlights included Brainstorm Networking, an event where colleagues meet to discuss business practices-related scenarios in a quick but fun setting; the Job Fair, featuring a number of agencies searching for vendors as well as freelancers looking for work; and of course, Buddies Welcome Newbies.

At this year’s session, we focused on topics such as handing out business cards, choosing what sessions to go to, and conference etiquette. At the Wednesday session we also distributed a “passport” and asked Newbies to interact with as many ATA Divisions and local chapters as they could, collecting “stamps” for their passports.

For those of you who missed the Buddies Welcome Newbies introduction session or would like a copy of the presentation, see below:

Our Buddies Welcome Newbies debrief session on Saturday involved an interactive discussion of methods for following up with contacts, with great suggestions from both Newbies and Buddies alike. We’d like to thank Wordfast and Johns Benjamins Publishing Company for their contributions of prizes to the most-filled Newbie passports: a Wordfast Pro license and two translation and interpreting resource books, respectively. We appreciate your support!

Readers, did you attend the Buddies Welcome Newbies or any other great sessions this year? We’d love to hear about your experience!